Track Every Billable Minute,
Bill Every Dollar
Distinguish billable from non-billable hours with one click. Set different rates per client or project, track in multiple currencies, and see real-time earnings. No more guessing what to invoice.
The Billable Hours Challenge
Professionals lose revenue every day by not tracking billable time accurately. Manual spreadsheets miss entries, hourly calculations have errors, and billable vs non-billable gets confused.
How Asrify Tracks Billable Hours
One-Click Billable Toggle
Mark any time entry as billable or non-billable with a single click. The distinction is crystal clear in reports and invoices.
TimeEntry.is_billable flag per entrySeparate Bill & Pay Rates
Set the rate you bill clients separately from what you pay team members. Track both cost and revenue simultaneously.
TimeEntry.bill_rate vs TimeEntry.pay_rateMulti-Currency Billing
Bill different clients in their preferred currency. Asrify converts and reports earnings in your base currency.
TimeEntry.bill_currency with auto-conversionReal-Time Earnings
See your billable earnings update live as you work. Know exactly how much revenue you're generating today.
Dashboard earnings widgets with live calculationBillable Hours Reports
Generate reports filtered by billable status. Group by client, project, or team member for accurate invoicing.
Reports grouped by project/client with billable filterTeam Billable Tracking
See billable hours across your entire team. Individual rates per team member for accurate cost/revenue tracking.
Per-user bill rates and team-wide reportsYour Billable Hours Workflow
Start Tracking
Click the timer when you begin work on a client project. Select the project and toggle "billable" if this time should be billed.
Uses: Time TrackingTrack Throughout the Day
Switch projects as you work on different clients. Asrify keeps each entry separate and calculates earnings based on the project's bill rate.
Uses: Time TrackingReview Daily Earnings
At the end of each day, see a summary of billable hours and earnings. Quickly fix any entries that should be billable but weren't marked.
Uses: ReportsGenerate Client Reports
At billing time, run a report for each client showing all billable hours. Export or use these for invoicing directly.
Uses: ReportsCreate Invoices
Convert billable hours into invoices. Asrify calculates totals using each project's bill rate and the client's preferred currency.
Uses: AccountsA Day in the Life: Consulting Firm Billing
Sarah, Consulting Firm PartnerSarah's firm juggles 15 active clients with different hourly rates ranging from $150 to $350. Some projects are fixed-price (non-billable tracking), others are hourly. International clients pay in EUR, GBP, and USD. Monthly invoicing used to take Sarah a full day of spreadsheet reconciliation.
With Asrify, each client project has its bill rate and currency configured upfront. Team members start timers when working on client matters, toggling billable for hourly projects. At month end, Sarah runs a report by client, and billable hours with calculated totals are ready in seconds.
Monthly billing now takes 30 minutes instead of a full day. The firm discovered they were consistently undercharging by $3,000/month due to forgotten billable entries. Revenue increased 12% in the first quarter after implementing accurate tracking.
"We found $36,000 in annual unbilled hours we didn't know we were missing."
Before vs After Asrify
Forgetting to log billable hours
Timer reminders and easy entry
Mixing billable and non-billable
One-click toggle per entry
Manual currency conversions
Automatic multi-currency
End-of-month billing panic
30-second client reports
Guessing team profitability
Real-time earnings dashboard
The Economics of Billable Hours
The billable hour model persists in professional services because it solves a fundamental problem: pricing knowledge work is difficult. Unlike physical goods with clear production costs, professional services involve variable effort that's hard to estimate upfront. Billable hours transfer risk from the service provider to the client—the client pays for actual effort expended rather than a fixed price that might be wrong.
Utilization rate—the percentage of working hours that are billable—is the key profitability metric for professional services firms. A consultant working 40 hours per week but billing only 25 has a 62.5% utilization rate. The remaining 15 hours go to business development, administration, training, and internal projects. Most firms target 65-80% utilization; going higher risks burnout while going lower threatens profitability.
The psychology of time tracking significantly affects what gets recorded. Professionals who track time at the end of the day typically underreport by 15-20% compared to real-time tracking. The brain compresses routine tasks and forgets brief activities that cumulatively represent significant billable time. This isn't dishonesty—it's how memory works. The solution is friction-free tracking that captures time as it happens.
Flat-fee arrangements seem to eliminate the need for time tracking, but they actually make it more important. Without tracking actual effort, firms have no data to inform future pricing. A project priced at $10,000 that required 150 hours reveals a $67 effective hourly rate—information essential for adjusting future quotes. Even fixed-price work benefits from detailed time records.
Frequently Asked Questions
Yes. Each project can have its own bill rate. When you track time against that project, Asrify uses the project's rate to calculate billable earnings. You can also set different rates per team member within a project.
When creating or editing a time entry, simply toggle off the "billable" flag. Non-billable time is tracked separately and excluded from client billing reports while still being counted in your productivity reports.
Yes. Set a bill currency per client or project. Asrify converts earnings to your base currency for unified reporting. When generating invoices, amounts appear in the client's currency.
Absolutely. Edit any time entry and toggle the billable status. Reports recalculate automatically. This is helpful for converting internal work that becomes billable client work.
Run a time report filtered by client and "billable only". Export as PDF or CSV, or use the data directly for invoicing. Reports show hours, rates, and calculated totals.
Bill rate is what you charge clients. Pay rate is what you pay team members. Tracking both lets you see not just revenue but also profit margin per project.
Start Tracking Billable Hours Today
Stop losing revenue to untracked time. Asrify makes billable hours crystal clear with one-click tracking, multi-currency support, and real-time earnings. Start free.