From Time Tracked to
Invoice Sent in Minutes
Connect your time tracking directly to invoicing. Generate professional invoices from tracked hours with accurate calculations, multiple currencies, and organized client accounts.
The Client Billing Struggle
Transferring time data to invoices manually is tedious and error-prone. Businesses lose hours each month recreating tracked time in separate billing software.
How Asrify Streamlines Client Billing
Time-to-Invoice Conversion
Select billable hours and convert them directly into professional invoices. No re-entry, no calculation errors.
Generate invoices from TimeEntry dataMultiple Billing Accounts
Maintain separate accounts for different business entities or payment methods. Each with its own balance and transaction history.
Account model with balance trackingMulti-Currency Invoicing
Bill clients in their preferred currency. Asrify handles conversion and displays amounts correctly on invoices.
Account.currency with per-client settingsInvoice Status Tracking
See at a glance which invoices are draft, sent, paid, or overdue. Never lose track of outstanding payments.
Transaction status tracking per accountPayment Recording
Record payments against invoices to update account balances. See lifetime earnings and outstanding amounts per client.
Transaction logging with payment trackingEarnings Dashboard
Dashboard widgets show total invoiced, paid, and outstanding amounts. Real-time visibility into business cash flow.
Dashboard income/expense widgetsYour Client Billing Workflow
Track Time to Projects
As you work, track time against client projects. Mark hours as billable to separate them from internal work.
Uses: Time TrackingReview Billable Hours
Before invoicing, run a report showing all unbilled hours for a client. Verify the entries are correct and complete.
Uses: ReportsGenerate Invoice
Select the time entries to invoice and generate a professional invoice. Totals are calculated automatically from your rates.
Uses: AccountsSend to Client
Export the invoice as PDF or send directly. The invoice shows itemized hours, rates, and totals in the client's currency.
Uses: AccountsRecord Payment
When payment arrives, record it against the invoice. Account balances update automatically, giving you a clear picture of cash flow.
Uses: AccountsCase Study: Design Agency Monthly Billing
Mark, Creative Agency OwnerMark's design agency bills 10 retainer clients monthly plus ad-hoc projects. Each client has different rates, some in different currencies. Previously, Mark spent the first day of each month extracting time data from one tool and re-entering it into invoicing software.
With Asrify, time tracking and invoicing live in one system. Mark runs a "ready to invoice" report, selects hours, and generates invoices with one click. Client account balances show what's been paid and what's outstanding.
Monthly billing dropped from 8 hours to 45 minutes. Payment collection improved because invoices went out on the 1st instead of the 3rd or 4th. The agency now bills project work within 24 hours of completion instead of waiting for month-end.
"We send invoices the day work finishes. Cash flow has never been better."
Asrify vs Separate Billing Software
| Feature | Asrify | Others |
|---|---|---|
| Time data integration | Native - same system | Manual export/import |
| Invoice accuracy | Automatic calculation | Manual entry errors |
| Multiple currencies | Built-in | Often extra cost |
| Account management | Included | Separate subscription |
| Real-time tracking | Live dashboard | Delayed sync |
Client Billing Best Practices
Invoice timing affects payment speed more than most businesses realize. Invoices sent within 24 hours of project completion get paid an average of 12 days faster than those delayed until month-end. The psychology is straightforward: clients associate the invoice with the work while the value is still fresh in their minds. Monthly billing cycles may be administratively convenient but they extend the cash conversion cycle unnecessarily.
Payment terms set expectations that become difficult to change. Many service businesses default to Net 30 simply because it's common, not because they've analyzed whether it serves their cash flow needs. Net 15 or even Net 7 is increasingly accepted, especially for smaller invoices. The key is establishing terms at the start of an engagement—changing them mid-relationship signals financial stress.
Detailed invoices get paid faster and disputed less frequently. Line items that show exactly what work was done, when, and for how long provide transparency that builds trust. Vague invoices like "Professional Services - $5,000" invite questions and delays. Time tracking that captures task-level detail enables invoices that clients can review and approve quickly.
Frequently Asked Questions
Invoices include your company details, client information, itemized hours with descriptions, rates, and totals. Export as PDF for professional delivery.
Set a currency per client account. When generating invoices, amounts display in that currency. For reporting, Asrify converts to your base currency.
Yes. Record partial payments against invoices and Asrify tracks the remaining balance. Account dashboards show outstanding amounts clearly.
For retainer clients, you can quickly generate invoices from the previous month's billable hours. While not fully automated, the process takes seconds.
Currently, you record payments manually in Asrify. Integration with payment processors like Stripe is on our roadmap.
Yes. Each client account shows transaction history including all invoices and payments. You can see lifetime billing totals per client.
Simplify Your Client Billing
Stop wasting hours on manual invoicing. Asrify connects your time tracking directly to billing for faster, more accurate invoices. Start free.