Run Your Agency Like
A Well-Oiled Machine
Coordinate multiple client projects with Kanban boards, keep teams aligned with built-in chat, and track time for accurate billing. One platform for the entire agency workflow.
Agency Coordination Chaos
Agencies juggle multiple clients, each with unique workflows and deadlines. Without a unified system, work falls through cracks and teams waste time on coordination.
How Asrify Powers Agency Workflows
Project-Based Kanban Boards
Each client project gets its own Kanban board. Move tasks through stages: Brief, Design, Review, Approved. Visual work status at a glance.
Board per project with drag-drop columns and ticketsProject-Context Chat
Chat channels tied to projects keep discussions contextual. No more hunting through Slack threads to find project decisions.
Chat channels with project context and threadingTeam Assignment & Workload
Assign tasks to designers, copywriters, and strategists. See everyone's workload to balance assignments fairly.
Ticket assignees with team member filteringIntegrated Time Tracking
Track time directly from task cards. Each client project accumulates hours for accurate billing without tool-switching.
Timer with project/board context auto-linkingDeadline Visibility
Set due dates on tasks and milestones. Timeline views show all agency deadlines across clients - no surprises.
Ticket due dates with timeline visualizationClient Documentation Hub
Store brand guidelines, project specs, and client preferences in the Hub. New team members get up to speed instantly.
Hub pages with client project documentationThe Agency Project Lifecycle
Client Onboarding
Create a project for the new client. Set up their Kanban board with your workflow stages. Add team members who will work on this account.
Uses: ProjectsBrief & Planning
Create tasks from the creative brief. Assign to team members with due dates. Discuss requirements in the project chat channel.
Uses: Kanban BoardsExecution
Team members move cards as they work. Track time against tasks. Internal feedback happens in task comments or chat threads.
Uses: Kanban BoardsClient Review
Move work to the Review column. Share relevant Hub pages with clients for feedback. Iterate based on comments.
Uses: Knowledge BaseDelivery & Billing
Move completed work to Done. Time tracked generates the invoice. Archive the project or continue with the next phase.
Uses: Time TrackingCase Study: Marketing Agency Transformation
Rachel, Creative Director at 15-person AgencyRachel's agency managed 12 client accounts using Asana for projects, Slack for chat, Toggl for time, and Google Docs for briefs. Information was everywhere. Monday morning status meetings took 2 hours because no one had a complete picture.
Asrify consolidated everything. Each client has a project with Kanban board, dedicated chat channel, and documentation Hub. Time tracking happens in context. Rachel sees all 12 projects in one dashboard.
Monday meetings dropped to 30 minutes. The agency saved $400/month on software. Onboarding new team members went from 2 weeks to 3 days. Client satisfaction scores improved because fewer things fell through cracks.
"We went from managing tools to actually managing projects."
Asrify vs Typical Agency Stack
| Feature | Asrify | Others |
|---|---|---|
| Project boards | Included | $13/user (Asana) |
| Team chat | Included | $8/user (Slack) |
| Time tracking | Included | $9/user (Toggl) |
| Documentation | Included | $10/user (Notion) |
| Integration | Native - one system | Fragmented |
| Total per user | $5.83/user | $40+/user |
The Agency Operations Advantage
The most profitable agencies share a counterintuitive trait: they invest heavily in operational infrastructure before they need it. While struggling agencies add tools reactively—a time tracker here, a communication app there—successful agencies build unified systems that scale. The cost of fragmented workflows compounds invisibly: context switching between tools, information lost in transitions, and coordination overhead that eats into billable hours.
Client concentration risk affects most agencies, with many deriving 40% or more of revenue from their largest account. This makes account transitions particularly dangerous. When a key team member leaves, institutional knowledge about major clients can walk out the door. Centralized project systems with documented client preferences, historical decisions, and communication logs transform tribal knowledge into organizational assets.
Scope creep represents the silent killer of agency profitability. Projects that begin with clear boundaries gradually expand through "small" client requests that accumulate into unpaid work. Agencies that track time at the task level—not just the project level—can demonstrate exactly how scope has changed, enabling conversations about additional billing before profitability erodes. The data also informs more accurate estimates for future projects.
Frequently Asked Questions
Yes. Each project's Kanban board can have different columns. Design projects might have Concept → Design → Review → Final, while content projects have Draft → Edit → Approve → Publish.
Use the Hub for shared documentation that clients can access. Internal discussions stay in project chat channels. You control what clients see.
Absolutely. Add team members to as many projects as needed. They see their assigned tasks across all projects in a unified view.
Start a timer directly from a task card. The time entry automatically links to that project and task. Reports show time per task, project, or client.
Yes. Set hour or currency budgets on projects. Track time against budgets to prevent overruns before they happen.
The timeline view shows deadlines across all projects. Filter by client, team member, or date range to see exactly what you need.
Transform Your Agency Workflow
Stop paying for disconnected tools. Asrify gives agencies project boards, team chat, time tracking, and documentation in one platform.